The AGM usually takes take place at the first meeting in April of each year, after the Open Day, though this can change if circumstances require this. It normally starts in the early afternoon, and usually lasts about 30 to 45 minutes. The officers report on the club's activities, finances, and projects. Subjects for formal discussion must be submitted to the secretary in writing in advance, though last minute items may be accepted on the day at the discretion of the Chairman. They must be presented to the secretary in writing before the start of the meeting.